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Late Night Worker

  • Shred ALL proprietary information with a cross-cut shredder. Deskside shredders are ideal for business professionals that regularly handle sensitive information including legal, accounting, human resource or finance personnel.  Commercial shredders are best for shared use spaces including shared printing or copying areas where large volumes of sensitive information are created.
  • Develop office guidelines for all employees that outlines the proper procedures for protecting sensitive information.
  • Keep all sensitive information and files locked away.  Restrict access to those who need it and closely watch your files.
  • Work with your company’s IT department to limit the access employees have to electronic files. All files should be password protected and encrypted.
  • Ensure all company computers have the most up-to-date anti-virus, anti-spyware and firewall software. Also, check to make sure wireless networks are protected with the proper security settings.
  • Limit the use of social security numbers in the workplace. Don’t use social security numbers on items such as employee identification badges, time cards or paychecks.
  • Conduct thorough background checks on potential employees. It is not uncommon for confidential information to be stolen from within.
  • Don’t put outgoing mail in an unsecured mailbox at work. Use Post Office mailboxes for mailing these sensitive items.
  • Avoid leaving documents in communal copiers, shared printing spaces, conference rooms or other open areas for extended periods of time.
  • Commit your passwords to memory instead of writing them down. In addition, do not use your date of birth for your passwords, and change them frequently.
  • At the end of each work day, all employees should log off their computers and lock their workstations or office doors. All confidential documents should be filed away rather than left at one’s desk.

 

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